Pick A Time: Parent-Teacher Conference Scheduling Instructions

  • Pick A Time is now closed.

    Please Note:  Pick a Time will close 24 hours prior to the start of conferences.  Parents must select all conference appointments prior to that time.

    Changing an Appointment: If you need to change an appointment that you had already scheduled, you must first cancel the original appointment.  Click "Your Schedule" at the top of the screen and then then click the Red "Cancel" button for the appointment.  Then you can select a new appointment.


    PCMS and PHS Conferences:

    November 10
    Virtual Conferences: 11:30 AM - 1:00 PM
    In-Person Confereces: 1:00 PM - 3:00 PM

    December 7

    PHS Virtual Conferences: 1:00 PM  - 2:30 PM  
    PHS In-Person Conferences: 2:30  PM - 6:00 PM  

    PCMS Virtual Conferences: 1:00 PM  - 3:00 PM  
    PCMS In-Person Conferences: 3:00  PM - 6:00 PM   

    Elementary Conferences (Scheduling Coming Soon):

    November 10
    Virtual Conferences: 11:30 AM - 1:00 PM
    In-Person Confereces: 1:00 PM - 3:00 PM

    December 7
    Virtual Conferences: 1:30 PM  - 3:00 PM  
    In-Person Conferences: 3:00  PM - 6:30 PM


    Pick A Time Instructions: 

    • CLICK HERE to access the Pick A Time website.
    • Log in with your existing Pick A Time account, or if you are new to Pick A Time, follow the on-screen prompts to create a new account.
    • At the top left of the screen, choose your school and either in-person or virtual conferences.
    • If your child/children's name(s) for this school do not already appear, use the area that says "Please enter your child's information below".  Enter their first name + last name with no spaces (e.g. BenjaminFranklin) and date of birth in the format mm/dd/yyyy (e.g. 01/01/2001).   Then click Add.
    • The schedule screen will look like the picture below.  The teachers’ names are color coded with their time slots. 
      • To schedule an appointment, look at the color to the left of the teacher’s name. Choose the same color within the block of time you wish to schedule your appointment.
      • Click the Create Appointment button.
      • That appointment now appears as a black square in the colored grid.
      • Repeat the steps above for additional teachers.
      • If you have children at different schools, use the drop down menu near the top of the screen that says "Click here to change events" and repeat the steps above.
    • On the top of the screen, there is an option to print the conference schedule(s) you just created.  You can also email yourself the schedule by clicking Print Schedule, then Email.
    • A day or two before the conference date, you will receive a reminder email of your scheduled appointments.

    To Change an Appointment

    • Log into Pick A Time
    • Click Your Schedule at the top of the screen
    • Click the red "Cancel" button next to the appointment you need to change
    • Select your new appointment

    Once you have successfully logged into Pick A Time and added your child(ren), the following scheduling screen will appear for you to schedule your appointments:

     Sample Student Schedule