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Instructions for Online Requests

How to Submit an Online Facilities Request

Step 1: Register/Log in

  1. Click the link below to open the request site in a new tab.  You will be able to click back to this tab to continue following the instructions.
    1. Online Request Form
  2. If you have used ML Schedules before, enter your email address and password.  Then proceed to "How to Submit a Request" below.
  3. If you are a new user, click the "Create New Account" link to create your account.  Answer all questions on the screen, and then click the Create User Account button at the bottom.

Step 2: Optional: You Can Start by Finding an Appropriate Space.  Or Skip to Step 3 if You Need a Specific Space. 

1. Select Requests > Find a Space from the left-side navigation menu.

2. Select a Group.

Note: If nothing is listed, you will need to create a group. Please refer to this article if you need to create a group - How Do I Create A Group?

3. Picking your Site/Building.

4. Pick the type of Space you're looking for. 

5. Apply any filters that may be relevant.

6. Enter the max occupancy you need.

7. Pick your Date and Time.

8. Press "View Availability".

 

Availability will be displayed based on your previous entries. If a space is available, check off the Space and press Continue. 

 

Step 3: Submit a Request

1. To begin the request process, you can either:

Click Calendar on the left side menu and select the event date on the Calendar

Or select the New Request option at the top right.  

 

 

Note: The date will automatically be filled out if you select a date on the Calendar.

2. Click Add Event.

3. If you have more than one Group under your account, select the appropriate Group.

4. Select the Site (Building)

5. Select the Space(s). You are able to select multiple spaces within this drop-down.

6. Select the event Frequency from the drop-down menu:

  • Daily
  • One Time Event
  • Daily Weekdays Only
  • Weekly
  • Every other week
  • Multiple Days per week
  • Monthly
  • Custom Frequency (This option allows you to select random dates on a calendar)

Note: Any required fields will have a red asterisk next to them. 

7. Click the View Availability button.

 

8. Selecting the View Availability button will show you all of the dates and spaces that were requested and if those dates are available. Dates that are not available will show in red text. You can either select the X button to remove a date or adjust the date, start time, or end time. As you make those adjustments, the system will automatically check the availability. Once you are ready to continue with the Dates listed, select the Continue Option.

 

 

Once you select continue, you will be brought to the Request form to complete your request.

 

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Enter an event name as well as any additional information such as equipment or personnel needed for the event.

Note: Any required fields will have a red asterisk next to them. The red asterisk will also appear on the section titles to signify a required field in that section. 

At the bottom of the page, you will need to check off that you have read and agree to the school's policies, and you may be required to sign for the request electronically.

9. Select Confirm & Submit Request

Note: Outside Groups may need to agree to estimated costs before finalizing the request.

 

Need Help?

There are several ways to get help with any questions that you may have.  Click on the Help link on the left side of the screen to view support articles and video tutorials.

If you need further assistance, please contact Katie Eakins at katie.eakins@pembrokek12.org or 781-293-9281.